Management Assistant

About ALTIUS

ALTIUS is an independent, full-service, Belgian law firm based in Brussels (Tour & Taxis site) with currently 75 lawyers and 25 staff members. Our clients are mainly large international or Belgian companies. At ALTIUS, we do legal differently.

We are looking for candidates who are motivated to go the extra mile, are open minded, deliver quality and are not afraid to challenge and be challenged.

Job description

As a management assistant you will provide comprehensive administrative support to one or more partners and their team of lawyers. Your primary objective will be to ensure the smooth day-to-day functioning by proactively handling a wide range of administrative tasks, allowing the team to focus on their core legal work.

The job includes amongst others the following tasks:

• Processing correspondence by email and/or letter;
• Ensuring proper follow-up and filing of correspondence and documents;
• Opening and maintaining client files in our management software;
• Coordinating travel arrangements and providing all supporting documentation;
• Registering for seminars and events and handling related administrative follow-up;
• Creating, managing, and following up on expense reports;
• Monitoring deadlines and agenda management;
• Preparing and reviewing timesheets for accuracy;
• Creating and updating draft invoices in accordance with guidelines and feedback from the legal team;
• Supporting the accounting team by preparing and issuing invoices to clients;
• Preparing and formatting Microsoft Word documents to ensure consistent layout;
• Proofreading and quality control of documents;
• Organising and coordinating (in-house) seminars;
• Various administrative tasks such as printing copies, maintaining filing systems, etc;
• Possible extra tasks in case you are in possession of a Bachelor degree ‘Paralegal Assistant’:
  • Conduct investigations and statistical/documentary research;
  • Locate and develop case relevant information.

Profile

• You are a native Dutch and/or French speaker with a very good knowledge of the other language and English (spoken and written);
• You hold a Bachelor’s or Master’s degree in a related field (Bachelor Office Management, Bachelor Paralegal, Master Translation, etc);
• You ideally have some experience in a similar role and are interested in working in a legal environment;
• You have an advanced knowledge of Word (track changes, cross reference, advanced number formatting…), PowerPoint, Outlook (calendar management, email organisation) and Excel;
• You are stress-resilient and able to manage multiple priorities at once thanks to your strong organizational skills;
• Strong attention to detail with commitment to quality;
• Positive attitude and willingness to take initiative;
• A dynamic, hands-on and helpful approach characterises you;
• You are a team player but you can also work independently.

Our Offer

• A challenging position with a variety of tasks in a renowned law firm with international clients and files;
• A contract of indefinite duration, an attractive salary with fringe benefits, flexible working hours and possibility to work from home 1 day a week:
  • Meal vouchers, reimbursement of public transport costs, hospitalisation and group insurance, 13th month salary.
• A newly refurbished office in the magnificent Royal Depot building on the Tour & Taxis site – easily accessible by car and by train from Gare du Nord (1,5 km). A shuttle bus to and from the train station is available every 5 minutes.
• The possibility to participate in all kind of activities (ALTIUS weekend, drinks, sport activities, …).

Are you the multitasking hero we’re looking for? Apply today and join our team!