Management Assistant

About ALTIUS

ALTIUS is an independent, full-service, Belgian law firm based in Brussels (Tour & Taxis site) with currently 75 lawyers and 25 staff members. Our clients are mainly large international or Belgian companies. At ALTIUS, we do legal differently. Going the extra mile and challenging the status quo is the way we work with every colleague, client and business partner.

We are looking for candidates who are motivated to go the extra mile, are open minded, deliver quality and are not afraid to challenge and be challenged.

Job description

As a management assistant you will be responsible for the support of a partner and a number of lawyers. Your main responsibility will be to unburden the partner and lawyers of administrative and organisational tasks, enabling them to focus on their legal work. The job includes amongst others the following tasks:

• Processing and typing of legal advices, documents, reports and correspondence by email and/or letter;
• Managing incoming and outgoing mail and courrier services;
• Opening and maintaining client files in our management software;
• Ensuring proper filing of correspondence and documents;
• Preparing and reviewing timesheets for accuracy before handing over to the billing partner;
• Coordinating travel arrangements (hotel reservations, plane and train reservations) and providing all supporting documentation;
• Monitoring deadlines and agenda management (in particular deadlines in procedures or transactions);
• Proofreading and quality control of documents;
• Drafting of PowerPoint presentations;
• Organising and coordinating (in-house) seminars;
• Various administrative tasks such as printing copies, maintaining filing systems, etc.;
• Possible extra tasks in case you are in possession of a Bachelor degree ‘Paralegal Assistant’:
  • Conduct investigations and statistical/documentary research;
  • Locate and develop case relevant information.

Profile

• Ideally you hold a Bachelor’s or Master’s degree in a related field (Bachelor Office Management, Bachelor Paralegal, Master Translation, Academic Bachelor in Law, etc);
• You have a couple of years of experience in a similar role;
• You have an advanced knowledge of Microsoft Office 365, particularly:
  • Word (track changes, cross reference, compare, advanced number formatting,…);
  • Outlook (calendar management, email organisation).
• You are a native Dutch or French speaker with a very good knowledge of the other language and English (spoken and written);
• You are stress-resilient and able to manage multiple priorities and deadlines;
• Strong attention to detail with commitment to quality;
• Positive attitude and willingness to take initiative;
• Team player who can also work independently;
• A dynamic, hands-on and helpful approach characterises you.

Our Offer

• A challenging position with a variety of tasks in a renowned law firm with international clients and files;
• A contract of indefinite duration, an attractive salary with fringe benefits, flexible working hours and possibility to work from home 1 day a week:
  • Meal vouchers, reimbursement of public transport costs, hospitalisation and group insurance, 13th month salary.
• A newly refurbished office in the magnificent Royal Depot building on the Tour & Taxis site – easily accessible by car and by train from Gare du Nord (1,5 km). A shuttle bus to and from the train station is available every 5 minutes.
• The possibility to participate in all kind of activities (ALTIUS weekend, drinks, sport activities, …).

Are you the multitasking hero we’re looking for? Apply today and join our dynamic team!