Office Manager

Office Manager

Company description

ALTIUS is an independent Belgian law firm based in Brussels (Tour & Taxis). ALTIUS currently has 65 lawyers and 25 staff members. We are a full-service law firm and our clients are mainly large foreign or Belgian companies. At ALTIUS, we do legal differently. Going the extra mile and challenging the status quo is the way we work with every colleague, client and business partner. We are looking for candidates who are motivated to go the extra mile, are open minded, deliver quality and are not afraid to challenge and be challenged.

To strengthen our team, we are currently looking for an Office Manager.

Job description

As an Office Manager, your main responsibility will be to ensure that our office is operating smoothly by coordinating the reception, cleaning and refurbishment and by liaising with Tour & Taxis and our suppliers.

The job includes amongst others the following tasks:

• Manage the reception and cleaning activities, and act as back-up for the reception;
• Ensure offices and meeting rooms are furnished and refurbished, allocate and organize office space;
• Coordinate with Tour & Taxis and other suppliers for building, parking, repairs and security;
• Manage office supplies inventory and place orders as necessary;
• Manage our office supplier base and office budget, make recommendations when appropriate;
• Communicate to all lawyers and employees about office related matters and ensure back-up plans and presence at the office for reception, management assistants and library;
• Ensure office policies and procedures are implemented appropriately and partner with HR to maintain office policies as necessary;
• Provide support for onboarding and off-boarding of joiners and leavers in coordination with HR and IT;
• Provide support in the organization and hosting of events.

Your profile

• You hold a Bachelor degree;
• You have a first experience as a general office coordinator;
• You are fluent in Dutch, French and English;
• You have good knowledge of MS Office;
• You prefer a pragmatic and hands-on approach;
• You have a positive mindset and  a can-do attitude;
• You are eager to learn, proactive and show initiative;
• You are an open and enthusiastic team player and highly motivated;
• You are not afraid to speak your mind and have shown your entrepreneurial spirit in the past.

Our offer

• A challenging position with a wide variety of tasks, opportunities to learn and grow in the function and plenty of internal and external contacts in a renowned law firm
• An open-minded work environment that gives you room to propose new initiatives;
• A newly refurbished office in the magnificent Royal Depot building on the Tour & Taxis site – easily accessible by car and by train from Gare du Nord (1,5 km). A shuttle bus to and from the train station is available free of charge every 5 minutes;
• Opportunities to attend (internal) training, workshops and incentive activities;
• The possibility to participate in all kind of activities (ALTIUS weekend, drinks, wellbeing sessions, sport activities, …);
• A competitive and attractive financial compensation.